University of Guelph Library
Effective: June 2004
Rationale
In order to provide the broadest possible range of materials in support of the curriculum and research, the library will not normally purchase multiple copies or duplicate books, serials or non-print media. A duplicate is defined as a copy of the same printed edition. Different editions contain new, deleted, or revised information. Duplication between electronic and print for the same edition of a book is acceptable. Reprints and different printings do not constitute different editions.
The Policy
Reserve Items
For reserve materials, however, the library will consider requests for multiple copies where there is an expressed need based on criteria outlined below. Normally, items ordered for reserve are the only exception to the guideline on duplicate copies of print books. The maximum number of copies for any individual book will be two (all formats).
Where reserve staff receive a request for a duplicate purchase, the matter should be referred to the appropriate librarian. Librarians should consider the following factors when deciding to purchase additional copies of books:
- Is the book required course reading or merely recommended?
- Is the entire book required or only a portion?
- For how many semesters is the book likely to be on reserve?
- How many students are enrolled in the course?
- Is the item available electronically?
Items chosen for selection as duplicates should meet both the criteria stated above and the criteria set out in the specific collection policy for the fund used to purchase the item.
Where the decision is made to purchase a duplicate copy of a book, electronic editions will be the preferred format taking into consideration price and other generally accepted collection management principles (access, preservation, standards compliance etc.)
TUG Reserve Requests: Where an additional copy is needed which results in an existing item being lent from a TUG partner library, current procedures for ordering a second copy of an item will be followed and the appropriate librarian will be informed of any purchase.
Gifts/Donations
Duplicate materials received as gifts or on exchange are subject to the same guidelines for addition to the collection as materials purchased from library funds.
Contact
University of Guelph Information Resources Committee, Scott Gillies (chair)