University of Guelph Library
Assignment of Offices
The McLaughlin Library building has a limited number of individual closed study spaces to be assigned to:
- Graduate students for the preparation of comprehensive and/or final thesis. The assignment period is one semester.
- Faculty and librarians (including contractually limited appointments) on study or research leave. The assignment period is the duration of the leave, to a maximum of one year.
All offices are assigned to one person only (not shared).
Renewals/extensions are subject to availability. Graduate students will be informed of term deadlines through mailings in their registration packages and via department email lists.
To apply for a closed study office, fill out the online application.
Procedures & Policies
The Library follows the guidelines set out in the University Student Rights and Responsibilities (PDF 101kb).
Library Materials
To facilitate access for everyone, please charge out circulating Library materials used in the study office. Periodicals may be signed out through the reference desks. Please use reference and microform materials in the relevant reference shelving area.
Note: Library staff conducts periodic checks of the study offices. Staff will remove Library materials not signed out. Overdue interlibrary loan items will also be removed and returned to the lending institution. A notice will be left in the study office.
Furnishings, Equipment, Wireless Access
All study offices are equipped with a bookshelf, table, chair and access to the library's wireless network.
Please report furniture problems to the Circulation and Interlibrary Services desk or email
Personal Equipment (lamps, electronic, computer) must bear the CSA approved symbol. Library Facilities staff will check that equipment complies with this fire code restriction. Failure to comply with this restriction may result in the removal of the equipment by Library staff to a secure location.
Glass panels are installed in offices as a security precaution. These panels must not be covered over; Library staff will remove coverings.
To reduce study office maintenance costs, please do not hang pictures or posters.
Keys –Assignment & Responsibilities
Assignees may not transfer the key to another individual without the approval of the Circulation and Interlibrary Services desk. Failure to comply with this policy will result in the termination of the assignment.
Assignees are expected to vacate a study office at the end of the assignment period. If an assignee has not vacated an office 1 week after the assignment end date, the Library will remove and secure all materials/items in a separate location.
As a courtesy to others waiting for a study office, assignees are asked to notify the Circulation and Interlibrary services desk of any early termination of a booking assignment.
As a security precaution, please report a lost key promptly to the Circulation and Interlibrary Services desk. The applicable re-keying charge will be posted to the assignee's patron record.
Waste Management
Food and drink are permitted in study offices. Please dispose of waste in the appropriate office container. Please report spills to the Circulation and Interlibrary services desk or email .
Policy & Procedure Reviews
The Study Office Procedures & Policies will be reviewed annually to ensure that they continue to meet the needs of users. The Senate Library Committee will be consulted and can provide input and advice to the review process.
Contact
Circulation and Interlibrary Services, Donna Sartori
(519) 824-4120, ext. 52301