Borrowing Policy

Borrowing Privileges for University of Guelph Students, Faculty, Staff, Visiting Scholars, & Retirees

Borrowing Privileges for Distance Education, & Open Learners

Borrowing Privileges for University of Guelph Alumni, & Community Borrowers

Borrowing Privileges for Reciprocal Borrowers

Returning Items

How to Pay Fines

Lost Item Charges

Suspended Borrowing Privileges

Account Disputes

Theft and Vandalism

Your University of Guelph or University of Guelph-Humber ID card is your library card.

Staff, faculty, visiting faculty, replacement card holders, or those who have changed their status at the University of Guelph must visit the Ask Us Desk to validate your card.

The Omni search tool will give you access to the University of Guelph Library collection, and the collections of over a dozen other Ontario university libraries.

Check My Library Account to renew your books and check your account status.

Grades, diplomas, transcripts, and tuition refunds may be withheld for unpaid fines.

Borrowing Books

  • You may borrow up to 500 books.
  • The loan period is 120 days.
  • You can renew books online by phone, or in person at the Ask Us Desk.
  • You can place a request for most books in Omni.
  • Recalled books cannot be renewed.
  • Overdue fines are charged on recalled books.
  • When you receive a recall notice, you have 7 days to return a recalled item to any Omni library without penalty. Fines will accrue after 7 days.
  • Recalled books accrue a $4/ day fine, to a maximum of $56 per item, if not returned within 7 days of recall notice.
  • After 14 days the recalled item will be declared lost. You will be assessed a replacement charge.
  • You have a 30 day grace period from the due date to renew or return an item before the item is declared lost and replacement charges are incurred. This does not apply to recalled items.

Borrowing DVDs, Videos, and CDs

  • The loan period is 14 days.
  • These items cannot be renewed.
  • Portable DVD players and headphones are available to borrow at the Ask Us Desk for in-library use.
  • Vinyl records do not circulate.
  • Instructors can learn more about booking DVDs or Videos for classroom use.
  • You cannot place requests on these items.
  • Late fines accrue a $1/ day fine, to a maximum $100 per item.
  • Items may be recalled by the library. Overdue recalled items accrue a $10/day fine, to a maximum of $100.

Borrowing Course Reserves

  • Course reserves are intended for students enrolled in the course.
  • The loan periods are 4 hours, 1 day, or 3 days, depending on the item.
  • When there are multiple copies of a 4 hour loan book, one copy may be available to borrow on an overnight (1 day) loan.
  • Renewals of 4-hour loan items may be possible if a second 4-hour loan reserve copy is available.
  • To renew course reserve materials, please bring item to the Ask Us Desk.
  • Course reserve materials are permitted to leave the McLaughlin Library building.
  • Requests for course reserve materials are not permitted.
  • As a courtesy to other students, please return course reserve items on time, or before they are due if you are finished with them.
  • Overdue fines on most course reserves accrue a 5 cents/ minute fine to a maximum of $100.
  • Overdue fines on 3-day course reserves accrue a $20/ day fine, to a maximum of $100 per item.
  • Learn more about using course reserves.

Borrowing from the Gryph Reads Collection

  • The Gryph Reads Collection is a collection of popular fiction, non-fiction, graphic novels, video games, and movies.
  • The loan period is 21 days.
  • You may request items from this collection in Omni.
  • Learn more about the Gryph Reads Collection.

Borrowing Items from Omni Libraries

  • You can place a request for books and other physical items (not online items) available at the University of Guelph Library or at any Omni library.
  • 120-day borrowing period applies.
  • The book will be shipped to the pickup location you selected.
  • You will be notified by email when the item is ready to be picked up.
  • If the item is not picked up within the time specified in the email you receive, the item will be shipped back to the owning-library.

Interlibrary Loan (RACER)

  • Use this free service to obtain items not in the Omni network. Some items may incur a cost. You will be notified if a charge applies.
  • This service is not available to retirees.
  • Overdue fines accrue at $1/ day, with no maximum.
  • Learn more about Interlibrary loan (RACER).

Canadian University Reciprocal Borrowing Agreement

Borrowing Privileges for Distance Education & Open Learners

Borrowing Privileges for University of Guelph Alumni & Community Borrowers

  • Learn more about Alumni library privileges.
  • Learn more about Community Borrower library privileges.
  • The Omni search tool will give you access to the University of Guelph Library collection.
  • Borrowing from other Omni libraries and Interlibrary loan are not available.

Borrowing Books

  • You may borrow up to 20 books.
  • The loan period is 21 days.
  • You can renew books online or in person at the Ask Us Desk.
  • You can place a request for most books in Omni.
  • Recalled books cannot be renewed.
  • Overdue fines are charged on recalled books.
  • When you receive a recall notice, you have 7 days to return a recalled item without penalty. Fines will accrue after 7 days.
  • Recalled books accrue a $4/ day fine, to a maximum of $56 per item, if not returned within 7 days of recall notice.
  • After 14 days the recalled item will be declared lost and you will be assessed a replacement charge.
  • You have a 30 day grace period from the due date to renew or return an item before the item is declared lost and replacement charges are incurred.

Borrowing DVDs, Videos, and CDs

  • Library use only
  • Portable DVD players and headphones are available to borrow at the Ask Us Desk for in-library use.
  • You cannot place online requests for these items.

Borrowing Course Reserves

  • Course reserves are not available to alumni and community borrowers.

Borrowing from the Gryph Reads Collection

  • The Gryph Reads Collection is a collection of popular fiction, non-fiction, graphic novels, video games, and movies.
  • The loan period is 21 days.
  • You may request items from this collection in Omni.
  • Learn more about the Gryph Reads Collection.

Borrowing Privileges for Reciprocal Borrowers

Borrowing Books

  • You may borrow up to 20 books.
  • The loan period is 21 days.
  • You can renew books online or in person at the Ask Us Desk.
  • You cannot place online requests for books
  • Recalled books can not be renewed.
  • Overdue fines are charged on recalled books.
  • When you receive a recall notice, you have 7 days to return a recalled item without penalty. Fines will accrue after 7 days.
  • Recalled books accrue a $4/ day fine, to a maximum of $56 per item, if not returned within 7 days of recall notice.
  • After 14 days the recalled item will be declared lost and you will be assessed a replacement charge.
  • You have a 30 day grace period from the due date to renew or return an item before the item is declared lost and replacement charges are incurred.

Borrowing DVDs, Videos, and CDs

  • Library use only
  • Portable DVD players and headphones are available to borrow at the Ask Us Desk for in-library use.
  • You cannot place online requests for these items.

Borrowing Course Reserves

  • Course reserves are not available to reciprocal borrowers.

Borrowing from the Gryph Reads Collection

  • The Gryph Reads Collection is a collection of popular fiction, non-fiction, graphic novels, video games, and movies.
  • The loan period is 21 days.
  • Online requests are not permitted.
  • Learn more about the Gryph Reads Collection.

Returning Items

  • You can return items from the Omni network to any Omni library.
  • Items borrowed from Interlibrary loan (RACER) must be returned to University of Guelph.

How to Pay Fines

  • Fines can be paid at the Ask Us Desk at the McLaughlin Library. We accept cash, debit, VISA or MasterCard.
  • Fines can be paid by telephone at 519-824-4120 ext. 53618 (VISA or MasterCard only).

Lost Item Charges

Lost items will incur the following charges:

  • $25 non-refundable administration charge.
  • $125 replacement charge.
  • Any fines accrued.

Suspended Borrowing Privileges

You will not be able to borrow items from any Omni library if:

  • You have 1 overdue recalled item.
  • You have $20 total in charges or fines.
  • You have 1 or more course reserves item(s) overdue.

Account Disputes

To appeal your fines or replacement fees, email the Access Services Coordinator at library@uoguelph.ca.

Theft and Vandalism

Theft and vandalism of library materials are subject to prosecution. Cases are referred to the Campus Police for action.