Instructor Guide to Course Reserve

Instructors can use the Ares Course Reserves system to help their students access course materials.

It's easy to reactivate (clone) course reserves lists used in previous semesters, or create completely new ones.

Also, it's now easy to send Primo content, such as books, book chapters, and articles directly to Course Reserve Lists in Ares.

Why Use the Ares Course Reserves System?

  • All course content submitted to Ares will be copyright cleared and any necessary copyright permissions will be obtained and paid for
  • All content submitted to Ares will be made compliant with current accessibility standards, as required by the Accessibility for Ontarians with Disabilities Act (AODA)
  • All Ares content can be integrated into CourseLink (Desire2Learn)
  • Ares links to e-journal and e-book content are stable and accessible from off-campus
  • Items can be added to course lists in Ares by sending them directly from Primo

Ares allows instructors to:

  • Create and reactivate course lists
  • Give students an easy-to-use, customizable interface for viewing course reserve readings
  • Review past, future, and current course reserve lists online, any time
  • Place materials on Reserve in any format including,

    • Library books and other Library content found in Primo
    • Instructor-owned materials
    • Course notes, assignments, exams
    • Audiovisual items, including streaming media
    • Documents, slides, and PowerPoints
    • Links to e-journals, e-Books, and websites
  • Integrate lists of links to online reserve readings into Courselink
  • Automatically notify students by e-mail when Reserve items become available
  • View up-to-the-minute data indicating which items are being used by students

How to Use the Ares Course Reserve System

Log in to the Ares Course Reserves system using your UG Central login ID.

The Main Menu displays the courses you have materials on reserve for in the current semester.

  • Using menus on the left, click on:

    • 'Create A New Course' to add a new course
    • 'Previous Courses' to view reserve items used in previous semesters
    • 'Upcoming Courses' to view courses and items set up for future semesters
  • Or, click on “View Course” in the Course List table(s) to:

    • See the status and availability of items on reserve for that course
    • Add new reserve items
    • Sign up for course email notifications
    • Find instructions on how to include Ares course reserve readings in your CourseLink pages
    • View, edit, or delete individual readings, or tag them so students can find and sort them more easily
  • When viewing a course list, in the Instructor Course Tools menu, click on:

    • 'Clone Course List' to reactivate previously reserved materials
    • 'Course Proxy Users' to enable others to add course reserve items on your behalf
    • ‘Add Reserve Items’ to add new items to the course.
    • 'Reserve Item Usage' to see which items students are using

How to Send Items in Primo Directly to Ares Course Lists

  • Search in Primo to find Library books, journal articles, audio-visual items, and other Library materials you wish to place on Reserve
  • When you find the record that you wish to add, click on the Details tab
  • From the Actions menu on the right, click on one of the Ares options, such as Ares-Book, Ares-Book Chapter, Ares-Article, Ares-E-Book, or Ares-Video, depending on the item you are adding
  • The Primo record will be sent to the Add Items form in Ares. You may be prompted to log in to Ares if you haven't already
  • Complete any missing details on the form, and click Submit - Your item will be added to Ares with all of the details from the Primo record included

Visit Us

E-Learning and Reserve staff can assist instructors with:

  • Using the Ares system, and using Primo to locate and send items to Ares
  • Converting course packs and other print resources to electronic formats for online use
  • Obtaining and paying for copyright permission when required, so book chapters, articles and other materials can be provided to students
  • Ensuring that course materials meet the current accessibility standards, as required by the Accessibility for Ontarians with Disabilities Act (AODA)
  • Supplying electronic content that can be integrated directly into Courselink (D2L)
  • Providing stable links to full text articles in e-journals or e-Books
  • Copyright and licensing issues in support of teaching and research

Questions? Contact us!