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Online Support for Faculty and Instructors

Support for scholarship and publishing

Book an appointment to connect with a scholarly communications expert to talk about publishing, copyright, author rights, research impact, open access, open educational resources, open journals, and open monographs. Visit our appointment booking page to request publishing & author support.

Support for creating digital assignments 

We have created a new guide on creating digital assignments for online courses.

Course reserves (Ares)

Requesting course reserve materials

If you need additional online reserve materials for your course(s), please email your request to libres2@uoguelph.ca, or submit your request on Ares, the library’s course reserve system.

How we can help

  • We will enable access via the Ares course reserve system to any content that already exists in a digital format, such as e-books, journal articles, streaming media, and other digital materials. 
  • We will ensure that all material posted in Ares is copyright and AODA compliant and is able to be directly integrated into CourseLink
  • We will do our best to purchase or license a digital alternative to the print materials you require as our physical collection is currently unavailable.

Copyright tips for online course delivery

This content has been adapted from a guide by the Canadian Association of Research Libraries (CARL), Ryerson University Library, University of Toronto Scholarly Communications & Copyright Office, and the University of Minnesota Copyright Office. Unless otherwise noted, all content is licensed under a Creative Commons Attribution-Noncommercial License.

Canada’s Copyright Act contains several exceptions that facilitate the use of copyright-protected works for educational purposes. Here are some key points to keep in mind:

  • Permitted uses of copyrighted works are generally the same whether teaching is done in person, or online. 
  • Copies that were okay to provide to students in a classroom setting are also okay to post for students to access online – especially when online access is limited to the same enrolled students, for example, on CourseLink. 
  • You can continue to use the Fair Dealing Policy for Universities and the Copyright Guide for Instructors to guide your copying, dissemination, and communication of copyrighted material to students.
  • Use your university password protected CourseLink site to make material available to your students.
  • All content posted in Ares can be integrated directly into CourseLink.

For information about copyright and how it applies to the provision of online courses, contact the University’s Copyright Officer, Heather Martin at fairdealing@uoguelph.ca.

Lecture slides

  • Post your in-class slides to CourseLink. Slides provided by textbook publishers can almost always be used, according to the publisher’s terms of use.  
  • Content that you have created for which you are the copyright owner can always be shared. 
  • If you incorporate any third-party materials into your lessons, they should keep within the Fair dealing Policy for Universities, or with other license agreements associated with that content.

Course readings 

When providing course readings and other copyrighted materials to students, best practices with respect to copying are similar for both print and online materials. You have several options:

  • Use the Fair Dealing Policy for Universities to guide your own copying. 
  • Link to library licensed electronic resources, or link to free available content on the Internet. A large collection of online content is available via Omni, the library’s academic search tool. 
  • Submit your requests to the Ares Course Reserve system to ensure that the content meets both copyright and accessibility requirements.
  • Browse this curated list of expanded access to scholarly publications to find resources that are temporarily offering open and free access to support online learning.
  • Chat with our open educational resources librarian who can assist you in finding openly licensed teaching materials.
  • Use apps like Genius Scan or Adobe Scan to scan materials to post on CourseLink, within the limits outlined in the Fair Dealing Policy for Universities
  • Scanned PDF files can be made accessible by using an optical character recognition (OCR) tool to convert “non-selectable” text files into more accessible versions. 
  • Access to electronic versions of some textbooks are being made available to students via the VitalSource platform. Students who sign up can access up to seven textbooks until April 30, 2020 for free.

Audiovisual materials

  • Sharing audiovisual materials like films and audio files is more complex in terms of copyright.
  • You can link directly to legally posted online content (from YouTube, etc.), or link to content found in the library’s streaming media collections
  • Standard commercial streaming options like Netflix, Crave, or Disney Plus may also be an option for students who subscribe to them, although not all students may have access to these services. 

Tests and exams

  • Copyrighted material can be used in test and exams according to the Fair Dealing Policy for Universities
  • Other educational copyright exceptions may permit uses that fall outside of the fair dealing guidelines. Contact the University’s Copyright Officer for assistance if you have specific questions.

Open Educational Resources

Publisher restrictions around availability and use often prevent the library from providing access to online textbooks, so consider using open educational resources (OER) instead.

  • OER are educational materials (including textbooks, videos, question banks, simulations and much more) that are openly licensed and freely available for anyone to use.
  • They often allow for modification to meet the unique structure or learning objectives of a course.
  • Using OER lessens financial pressures on students and ensures they have access to course materials from the first day of class.

For more information, visit our Open Educational Resources web page or watch this this short video featuring UG faculty who have used OER.


Email us at library@uoguelph.ca